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Acad Advisor, International

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Jennifer Hodges
Department Contact Phone jphodges@nmsu.edu
Department Contact Email 646-5932

Posting Details

Posting Details

Requisition Number 1700429S
Classification Title Acad Advisor
Position Job Title Acad Advisor, International
College/Division Exec Vice President and Provost
Department 440600-Ctr for Acad Advising and Stu Sup
Position Number 199895
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.00
Reports To Position Title Dir,Acad Advising
Target Hourly/Salary Rate $31,000-$35,000 commensurate with qualifications
Pay Level 06
Pay Base Salary
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

NMSU is an equal opportunity and affirmative action employer.

Job Duties and Responsibilities

• Provide academic advising, and proactive assistance, to International undergraduate students seeking degrees in Engineering or Business through multiple delivery mechanisms such as: in-person appointments, phone, email, walk-ins, group advising, group informational sessions, and orientation sessions.

• Collaborate with campus partners to assist International students in acclimating to NMSU and maintaining progress toward their degrees and eligibility to continue at NMSU.

• Participate in campus-wide welcome activities and events; including but not limited to, New Student Orientation and Crimson Kickoff.

• Participate in campus-wide retention and student success initiatives such as: Quick Connect (early alert), Enrollment Calling Campaign, Early Performance Grade outreach, and CRM Advise.

• Assist in the upkeep of degree maps, individual student records, and both print and online academic advising tools.

• Contribute to the development of online tools and use of technology to enhance academic advising and overall office function.

• Participate in professional development opportunities contributing to the ongoing improvement of academic advising in the college.

• Participate in college and university committees as assigned by the Director.

Required Education

Bachelor’s degree in a related field.

Required Experience

No previous work experience required.

Classification Summary

Provides academic advisement for prospective, current, and former students within a specified undergraduate academic department or equivalent unit of a college. Assesses academic level,attends to student inquiries, assists in problem resolution, and advises on program changes, and in the development of academic plans and schedules. Analyzes applications, transfer evaluations, and transcripts for entry and exit from the university. Maintains appropriate records. May establish programs for target recruitment and retention and develop program and marketing materials.
Standard Duties:

Classification Standard Duties

Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other sources. Reviews transcripts to ensure eligibility for admission to a specific college or program including evaluation of transfer credits and applicability of academic credit to program requirements. Initiates and maintains individual student files updating and evaluating as new information is received. Reviews student files to ensure deadlines are met for completing graduation requirements such as coursework requirements, theses, comprehensive examinations, and other specific program requirements. Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems. Reviews student grade reports each semester to determine probation and/or suspension based on academic regulations of university; notifies and places students on probation or suspension; returns students to regular status after sufficient progress is made. Prepares written communications in support of recruitment efforts; attends and participates in orientation and information dissemination sessions. Assists students in the selection of appropriate courses and concentrations in terms of students’ stated preferences. Assists faculty advisement, athletic coaches, and other counseling personnel by providing records, evaluations, interpretations, and other requested data, recommendations, and conclusions. Performs supplemental administrative activities such as scheduling meetings, securing requested information, and verifying and maintaining computerized data files. May assist in proctoring examinations and other qualifying requirements or activities required by the college or department. May supervise lower graded staff and student employees; may participate in training and evaluative sessions and recommend methods to improve advisement activities. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of academic standards governing student probation, suspension, and/or expulsion. Knowledge of student recruitment and retention issues.

Skills

Records maintenance skills.

Abilities

Ability to gather data, compile information, and prepare reports. Ability to communicate effectively, both orally and in writing. Ability to use independent judgment and to manage and impart confidential information. Ability to maintain calendars and schedule appointments. Ability to analyze and solve problems. Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements. Ability to evaluate student transcripts and/or records.

Equivalency None
Preferred Qualifications

• College level academic advising experience

• Experience working with International Students

• Experience working with students majoring in Engineering and/or Business

Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe
Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Not Applicable
Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 08/29/2017
Closing Date 09/26/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/29209

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum qualifications for the position (Student and/or volunteer work does not count towards experience)?
    • Yes, I have a Bachelors degree in a related field or higher level education..
    • No, I do not meet the minimum qualifications.

Applicant Documents

Required Documents
  1. Letter of Interest/Cover Letter
  2. Unofficial Transcripts (Undergraduate and Graduate Combined)
Optional Documents
  1. Resume/CV