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Fiscal Asst, Assc

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Kathryn Stoner
Department Contact Phone 575-646-7051
Department Contact Email kstoner@nmsu.edu

Posting Details

Posting Details

Requisition Number 1700410S
Classification Title Fiscal Asst,Assc
Position Job Title Fiscal Asst, Assc
College/Division Agricultural,Consumer & Env Sci Col
Department 303500-Fishery and Wildlife Sciences
Position Number 718790
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.00
Reports To Position Title Acad Dept Head
Target Hourly/Salary Rate 10.10
Pay Level 03
Pay Base Hourly
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities
Required Education

High School diploma or GED certificate.

Required Experience

No previous work experience required.

Classification Summary

Under direct supervision, performs entry-level bookkeeping and accounting tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers. This is an entry-level position.

Classification Standard Duties

Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment; Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solution; May train student employees performing related work; keys data and prepares batches for processing which involves sorting, alphabetizing, and running tapes to verify cash counts and totals; Prepares purchasing, travel, personnel, or related documents; Reconciles various expenditure reports to source documents; distributes and files financial documents and reports; Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits; Assists in preparation of financial statements such as billings, budgets, and cost reports; Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories; Distributes, reviews, calculates, and processes payroll time sheets and employment documents; verifies account numbers; maintains sick and annual leave and other payroll records; Answers telephones, opens and logs mail, meets and greets visitors, and assists in other clerical functions; may arrange travel and meetings and coordinate office security and key control; Prepares routine entries and posts financial transactions; reconciles entries and internal ledgers to financial reporting system reports; Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of cash management principles and/or procedures; Knowledge of payroll policies and procedures; Knowledge of university accounting procedures involving procurement, travel, and/or employment; Knowledge of university invoicing procedures; Knowledge of accounts payable procedures and practices.

Skills

Records maintenance skills; Account balancing skills.

Abilities

Ability to perform simple accounting procedures; Ability to analyze and solve problems; Ability to read, sort, check, count, and verify numbers; Ability to prepare routine administrative paperwork; Ability to use an automated accounting system; Ability to prepare financial reports

Equivalency None
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe
Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Not Applicable
Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track
Posting Date 08/28/2017
Closing Date 09/22/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/29134

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you have a high school diploma or GED?
    • Yes
    • No

Applicant Documents

Required Documents
Optional Documents