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Fiscal Asst, Inter

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY)

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Mack Adams
Department Contact Phone 575-527-7552
Department Contact Email

Posting Details

Posting Details

Requisition Number 1700394S
Classification Title Fiscal Asst,Inter
Position Job Title Fiscal Asst, Inter
College/Division DACC Dona Ana CC
Department 941210-DACC Accounting Svcs
Position Number 499897
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.00
Reports To Position Title Mgr, Operations
Target Hourly/Salary Rate 11.54
Pay Level 04
Pay Base Hourly
Recruitment Summary

Dona Ana Community College (DACC) is a comprehensive, learning-centered community college dedicated to a diverse population of learners in support of student success, workforce and economic development and lifelong learning. Established in 1973 at the request of the Gadsden, Hatch and Las Cruces school boards, DACC continues to meet the educational needs of county residents by providing instruction leading to associate degrees and technical certificates as well as community and adult education opportunities. As the second largest community college in the state, DACC offers accessible and affordable higher education opportunities to more than 18,000 students annually with eight learning sites county-wide. As part of New Mexico State University, DACC is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.

Job Duties and Responsibilities

Performs a broad range of accounting functions with lead responsibilities for accounting records for the
Dona Ana Community College Accounts Payable/Purchasing Department under the DACC Business
Office. The key duties for this position are reviewing internal purchase requisitions, initiating requisitions in the banner system, purchase order distribution and invoicing/payment process for DACC and all it’s
satellites. Primary liaison between NMSU Accounts Payable/Purchasing Departments and DACC faculty and staff. Is a primary reconciler for DACC faculty and staff and assist with the PCard process and
training. Assist vendors with questionnaire forms, invoicing, payments and account status. Process all
professional service contracts, and service/ maintenance agreements

Required Education

High School diploma or GED certificate.

Required Experience

Three (3) years of experience related to the standard duties as outlined.

Classification Summary

Under general supervision, performs clerical accounting procedures requiring familiarity with, and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. Assigns codes, identifies accounts, and prepares data transaction sheets. Analyzes and audits various accounts. Posts, checks, and proofs entries to general ledger and accounts. In the absence of an accounts payable clerk, verifies and processes accounts payable.

Classification Standard Duties

Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing; Sorts documents and posts debits/credits to proper accounts; balances and reconciles department records; makes necessary corrections; Reviews computer reports to identify and trace sources of error and makes necessary corrections; ; Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary; Verifies billing statements and prepares for authorization; checks for completeness and compliance with university regulations; Independently responds to or initiates correspondence regarding matters pertaining to assigned function; Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed; Compiles numerical and statistical information for report purposes or simple financial statements; runs a variety of reports from computer records; makes and checks relatively complex numerical and statistical calculations; Provides assistance and training to other workers; May perform various clerical duties related to work unit.


Knowledge of basic business math, bookkeeping practices and principles; Knowledge of budgetary principles.


Skill in maintaining accounting and bookkeeping records.


Ability to effectively communicate

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience.
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe
Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Not Applicable
Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 08/11/2017
Closing Date 09/20/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum qualifications for this position? (Student and/or volunteer work does not count towards experience)
    • Yes, I have a High School/GED diploma plus three years of experience
    • Yes, I have an Associate degree and one year or more years of experience
    • Yes, I have a Bachelors degree or higher level of education
    • No, I do not meet the minimum qualifications for this position

Applicant Documents

Required Documents
Optional Documents
  1. Unofficial Transcripts (Undergraduate and Graduate Combined)