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Registration/Admissions Spec

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Judith Cox-Tindol
Department Contact Phone 575-234-9208
Department Contact Email jcox@nmsu.edu

Posting Details

Posting Details

Requisition Number 1700449S
Classification Title Registration/Admissions Spec
Position Job Title Registration/Admissions Spec
College/Division CACC Carlsbad CC
Department 930260-CACC Counsel and Stu Svcs Ctr
Position Number 399986
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.00
Reports To Position Title CC Dir, Financial Aid, Md
Target Hourly/Salary Rate 11.54
Pay Level 04
Pay Base Hourly
Recruitment Summary

NMSU Carlsbad is a two-year branch community college of New Mexico State University and is independently accredited by the North Central Association. NMSU Carlsbad, a diverse and community-centered institution dedicated to excellence and student success through transformative discovery.

Job Duties and Responsibilities

Carries out and coordinates activities associated with Student Services such as admissions, registration, student safety and conduct, degree audits and degree certifications, Crimson Scholar recognition and graduation.

Required Education

High School diploma or GED certificate.

Required Experience

One (1) year of experience related to the standard duties as outlined.

Classification Summary

Provides routine advice, guidance and assistance to departments, employees and/or members of the general public related to application of policies, procedures and documentation regarding the admissions process. Provides information on available programs and eligibility requirements; reviews applications and related documentation for compliance. Resolves routine process problems as they arise, and ensures customer service satisfaction. Manages, expedites, and maintains files, records and other documents.

Classification Standard Duties

Welcomes and directs visitors to appropriate destination; answers inquiries regarding academic programs and resources; provides advice and assistance to students and their families regarding admissions and/or records, registration process,and eligibility.Analyzes,interprets, and imparts appropriate information on computer screens. Reviews, verifies, and assesses applications and supporting documentation in accordance with established guidelines to determine admission eligibility and to ensure accuracy and completeness; interacts with students and/or families to follow up on missing or deficient information; resolves problems related to admissions process by clarifying complaint, determining cause of the problem, and advising the best solution; analyzes and interprets Project Progress Transfer Credit Evaluations for accuracy and completeness. Serves as liaison with other departments and external operating units/institutions in the resolution of day-to-day administrative and operational problems. Provides administrative support by expediting and coordinating documentation; organizes workload to ensure deadlines are met; schedules and prioritizes internal work assignments. Creates and maintains manual and computerized records; maintains logs, filing and recordkeeping systems; prepares documents and composes routine correspondence. Analyzes non-degree applications to determine eligibility and residency requirements; compiles, processes applications; computes application data by utilizing software and prescribed departmental and university policies; resolves data discrepancies; prepares outgoing mail for delivery. Participates in the training of new employees; may participate in supervision of student and work-study employees and in the development and recommendation of operating policy and procedural improvements by assisting admissions administrators in problem solving, project planning, and development and execution of stated goals and objectives. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of Admissions policies, and eligibility requirements. Knowledge of planning and scheduling techniques.

Skills

Skills in database management, records maintenance, word processing and data entry.

Abilities

Ability to provide excellent customer service. Ability to analyze and solve problems and to make evaluative judgments. Ability to communicate effectively, both orally and in writing. Ability to make administrative/procedural decisions and judgments with skills in gathering data, compiling information, and preparing reports. Ability to perform complex tasks and to prioritize multiple projects with skills in organizing resources and establishing priorities. Ability to complete moderately complex administrative paperwork.

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience.
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe
Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico ED-Eddy
Work Site
Contingent Upon Funding Not Applicable
Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 09/06/2017
Closing Date 09/20/2017
Anticipated Job Begin Date (optional) 10/02/2017
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/29294

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum requirements of this position? (Student and/or volunteer work time does not count towards experience)
    • Yes, I have a High School/GED diploma plus one year of experience
    • Yes, I have an Associate degree or higher level education
    • No, I do not meet the minimum qualifications for this position
  4. * Are you a current regular NMSU employee (temporary and term employees not eligible)?
    • Yes
    • No

Applicant Documents

Required Documents
Optional Documents
  1. Other Document