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Event Planner

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Eva Hernandez
Department Contact Phone 575-646-5448
Department Contact Email evah@nmsu.edu

Posting Details

Posting Details

Requisition Number 1700445S
Classification Title Event Planner
Position Job Title Event Planner
College/Division Athletics
Department 108000-Athletics
Position Number 716839
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.0
Reports To Position Title Deputy Athletic Director, External Affairs
Target Hourly/Salary Rate Commensurate with education and experience.
Pay Level 06
Pay Base Hourly
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities
Required Education

High School diploma or GED certificate.

Required Experience

Four (4) years of experience related to the standard duties as outlined.

Classification Summary

Designs, establishes, and oversees the integrated logistical and administrative support needs of the chosen event site. May plan educational events, conferences, and/or other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts.

Classification Standard Duties

Participates and/or plans and establishes goals and objectives for meetings, conferences, and/or events, with respect to budgets, speakers, facilities, technology, equipment, logistical requirements, and other related issues. Evaluates program/event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, event staffing and on-site management. Serves as principal liaison between contractors, organizers, faculty, and administrators with regards to all or specific facets of the logistical operations support of multiple programs and events. May negotiate terms, execute, and administer multiple contracts with facilities vendors for services, in accordance with budget constraints and University policies and procedures. Plans and coordinates complex administrative assignments and special projects within and/or across operating units; gathers, organizes, and assesses information, and develops and prepares recommendations. Develops and prepares special management studies, surveys, statistics, and a variety of other reports. May design and prepare various marketing materials, to include brochures and flyers, for meetings and conferences. Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required; may coordinate and administer the purchasing of supplies and/or equipment for the unit. Participates in various committees and professional organizations. May assist in or contribute to the planning, coordination, development, and implementation of long-range goals and objectives. May supervise lower graded staff and/or student employees; may participate in training and evaluative sessions. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of public institution purchasing principles, procedures, regulations, and standards.

Skills

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.

Abilities

Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to make administrative/procedural decisions and judgments. Ability to create, compose, and edit written materials. Ability to investigate and analyze information and draw conclusions. Ability to perform complex tasks and to prioritize multiple projects. Ability to negotiate and manage contractual arrangements.

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience.
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe

Standard (M-F, 8-5), requires incumbent to work evenings and weekends as necessary to fulfill job requirements.

Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Contingent upon funding
Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track
Posting Date 09/05/2017
Closing Date 10/03/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/29287

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment., Work is normally performed indoors.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum qualifications for this position? (Student and/or volunteer work does not count towards experience)?
    • Yes, I have a Bachelor's Degree or higher level of education.
    • Yes, I have an Associate degree plus, two (2) years of related experience
    • Yes, I have a Technical/Vocational Certificate plus, three (3) years of related experience
    • Yes, I have a High School Diploma/GED cerificate plus, four (4) year of related experience
    • No, I do not meet the minimum qualifications for this position

Applicant Documents

Required Documents
  1. Resume/CV
  2. Letter of Interest/Cover Letter
Optional Documents
  1. Unofficial Transcripts (Undergraduate and Graduate Combined)