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Admin Asst,Assc

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application. NMSU is an EEO/AA employer.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Anthony S. Marin
Department Contact Phone 575-646-7207
Department Contact Email amarin@ad.nmsu.edu

Posting Details

Posting Details

Requisition Number 1700435S
Classification Title Admin Asst,Assc
Position Job Title Admin Asst,Assc
College/Division Student Affairs & Enroll Management
Department 520800-Student Success Center
Position Number 716841
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 0.75
Reports To Position Title Director, Student Affairs
Target Hourly/Salary Rate 11.54
Pay Level 04
Pay Base Hourly
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

The position will be required to prepare procurement card/purchase orders, service vouchers, hiring authorizations, reconcile assigned index accounts, prepare general financial ledgers, receive participant applications, create initial participant files, and perform general clerical tasks related to federally funded programs.

Required Education

High School diploma or GED certificate.

Required Experience

Two (2) years of experience related to the standard duties as outlined.

Classification Summary

Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Classification Standard Duties

Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.

Skills

Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.

Abilities

Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience.
Preferred Qualifications
Required Certification/License
Special Requirements

N/A

Other Departmental Requirements
Standard Work Schedule Shift: Other Shift
If not a Standard Work Schedule, please describe

M-F, 8 AM-3 PM

Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Contingent upon external funds
Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 09/01/2017
Closing Date 09/30/2017
Anticipated Job Begin Date (optional) 10/16/2017
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application. NMSU is an EEO/AA employer.

Quicklink for Posting http://jobs.nmsu.edu/postings/29245

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum requirements of this position? (Student and/or volunteer work time does not count towards experience)
    • Yes, I have a High School/GED diploma plus two years of experience
    • Yes, I have an Associate degree or higher level education
    • No, I do not meet the minimum qualifications for this position

Applicant Documents

Required Documents
Optional Documents
  1. Letter of Interest/Cover Letter
  2. Unofficial Transcripts (Undergraduate and Graduate Combined)