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Program Manager

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. (8/2017 version)

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Dr. Anthony S. Marin
Department Contact Phone 575-646-7207
Department Contact Email amarin@ad.nmsu.edu

Posting Details

Posting Details

Requisition Number 1700355S
Classification Title Program Manager
Position Job Title Program Manager
College/Division Student Affairs & Enroll Management
Department 520800-Student Success Center
Position Number 716847
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.0
Reports To Position Title Director Student Affairs
Target Hourly/Salary Rate 48,000 - 50,000 commensurate with experience
Pay Level 09
Pay Base Salary
Recruitment Summary

Upward Bound provides fundamental support to participants in their preparation for college entrance. The program provides opportunities for participants to succeed in their pre-college performance and ultimately in their higher education pursuits. Upward Bound serves: high school students from low-income families; and high school students from families in which neither parent holds a bachelor’s degree. The goal of Upward Bound is to increase the rate at which participants complete secondary education and enroll in and graduate from institutions of post-secondary education.

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

-Management of the TRIO Upward Bound Program (budgeting, evaluation, supervising, reporting, tracking)
-Oversee academic and summer program components
-Recruit, hire and train program staff
-Liaison with US Department of Education, target school personnel, parents, community agencies and University departments.
-Review and monitor participant progress
-Manage database, submit APR, and fiscal reports
-Design academic year and summer component curriculum
-Assist in identifying academic needs of participants
-Provide services to program participants

Required Education

Bachelor’s degree in a related field.

Required Experience

Five (5) years of professional experience related to the standard duties as outlined.

Classification Summary

Under indirect supervision, oversees the operational planning, establishment, execution, and evaluation of a multifaceted program/project typically consisting of a set of closely related subprograms or associated activities. Oversees fiscal, operational, administrative, and human resources management of the program; seeks and develops outside funding sources. The program/project is usually focused to a single purpose; may be scientific, research, education, and/or services oriented, and is usually funded through contract/grant provisions.

Classification Standard Duties

Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Manages and oversees the administrative and daily operations of a university program, ensuring compliance with university, state, and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responsible for the design and development of the program(s). Manages contract, grant, and/or state funding; approves and monitors budget expenditures, prepares revisions and interim status reports on all accounts; oversees, and/or assists with proposal writing to develop additional funding. Provides technical and/or professional coordination and leadership in the execution of program/project activities, as appropriate to program objectives and area of expertise. Serves as principal point of representation and liaison with external constituencies on operational matters, and provides technical/professional guidance and leadership. Develops annual operating budgets and provides fiscal direction. Develops and implements systems and processes to establish and maintain records for the operating unit. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports. Assists in producing, developing, advertising, and marketing project(s) and/or product(s) in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance programs. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of contracts and grants preparation and management. Knowledge of management principles and practices.

Skills

Skill in the use of computers, preferably in a PC, Windows-based operating environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Program planning and implementation skills. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills.

Abilities

Ability to develop and maintain recordkeeping systems and procedures. Ability to provide technical coordination and management of development and/or implementation projects in area of expertise. Ability to gather data, compile information, and prepare reports. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Equivalency None
Preferred Qualifications

Master’s Degree in Education, Educational Leadership and Administration, Counseling, or an educational related field.
Preference given to those who have succeeded in overcoming barriers similar to the target population of the Upward Bound (TRIO) program.

Required Certification/License
Special Requirements

Travel to Alamogordo High School will be required a minimum of one day per week during the academic/school year to visit target school staff and program participants. Additional travel to the target school may be required to ensure the achievement of program objectives. Mileage is reimbursed at the University rate for travel to/from Alamogordo High School.

Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5), Shift: Other Shift
If not a Standard Work Schedule, please describe

Travel to Alamogordo High School will be required a minimum of one day per week during the academic/school year to visit target school staff and program participants. Additional travel to the target school may be required to ensure the achievement of program objectives. Mileage is reimbursed at the University rate for travel to/from Alamogordo High School.

Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site
Contingent Upon Funding Contingent upon external funds
Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 07/26/2017
Closing Date 09/24/2017
Anticipated Job Begin Date (optional) 10/16/2017
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/28828

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * Do you meet the minimum qualifications for this position (Student and/or volunteer work does not count towards experience)?
    • Yes, I have a Bachelor's Degree plus 5 years or more of related experience.
    • Yes, I have a Masters Degree plus 3 years or more of related experience.
    • Yes, I have a Doctorate Degree plus 1 year or more of related experience.
    • No, I do not meet the minimum qualifications for this position.
  4. * Please describe your experience in overcoming barriers similar to those confronting the program's target population.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/CV
  2. Letter of Interest/Cover Letter
  3. Unofficial Transcripts (Undergraduate and Graduate Combined)
Optional Documents
  1. Other Document