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TEMPORARY - Admin/Clerical

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY)

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) (8/2017 version)

Please see Special Instructions for more details.

This is a temporary appointment with a pre-determined end date not to exceed 1 year and is subject to an earlier termination if necessary. Temporary employees have no entitlement or expectation of continued employment during or beyond the appointment period. Position may average up to 29 hours per week.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Employment Services
Department Contact Phone 575-646-8000
Department Contact Email

Posting Details

Posting Details

Requisition Number 1700325S
Classification Title Admin Asst
Position Job Title TEMPORARY - Admin/Clerical
College/Division Exec Vice President and Provost
Department 510038-Employment & Compensation Svcs
Position Number
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 0.5
Reports To Position Title Varies by Department
Target Hourly/Salary Rate Varies by Department
Pay Level 02
Pay Base Hourly
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities
Required Education

High School diploma or GED certificate.

Required Experience

No previous work experience required.

Classification Summary

Under direct supervision, performs routine clerical/receptionist and/or typing/word processing duties related to work unit in accordance with specific instructions for established work procedures requiring limited decision making.

Classification Standard Duties

May answer telephone and/or greets visitors giving general information in response to inquiries. May deliver oral and written messages to unit members. May sort and distribute incoming mail; file correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical records, logs and data and compiles routine reports. Operates office equipment such as telephone/switchboard, copiers, calculators, personal computers, typewriters or other equipment found in work unit. May type routine letters, labels, reports and similar items from rough draft or clear copy. May complete or enter data to departmental forms, making routine calculations and checking information for accuracy; processes documents or forms according to instructions; deliver items to other offices or locations. Performs other duties as assigned.


Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.


Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.


Ability to effectively communicate.

Equivalency None
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Shift: Other Shift
If not a Standard Work Schedule, please describe

Varies by Department

Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico DA-Dona Ana
Work Site Varies by Department
Contingent Upon Funding Contingent upon funding
Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 07/05/2017
Closing Date 12/31/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

This is a temporary appointment with a pre-determined end date not to exceed 1 year and is subject to an earlier termination if necessary. Temporary employees have no entitlement or expectation of continued employment during or beyond the appointment period.

Position may average up to 29 hours per week.

Quicklink for Posting

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma or GED?
    • Yes
    • No

Applicant Documents

Required Documents
Optional Documents
  1. Unofficial Transcripts (Undergraduate and Graduate Combined)