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Program Coord

Please see Special Instructions for more details.

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Department Contact

Department Contact Information

Applicants may contact this person if they have questions about this position

Department Contact Name Melinda Wilson
Department Contact Phone 575-234-5507
Department Contact Email memarine@nmsu.edu

Posting Details

Posting Details

Requisition Number 1700107S
Classification Title Program Coord
Position Job Title Program Coord
College/Division Engineering College
Department 360200-Carlsbad Env Mon & Res Ctr
Position Number 718232
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.0
Reports To Position Title Director, Research Division, Large
Target Hourly/Salary Rate $31,000 - $39,000 commensurate with qualifications
Pay Level 06
Pay Base Salary
Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

Serve as the initial point of contact for the CEMRC for visitors, vendors, and employees. Answers phones, makes copies, scans and shreds documents, procures supplies and equipment for all scientific groups within the CEMRC facility, follows up on order placement, resolves issues with vendors in cases where items arrive damaged or have incomplete orders, interacts with vendors to ensure account balances and orders are accurate and complete, pays for orders using credit card and/or submits invoices to NMSU accounts payable for payment, tracks Banner system to ensure that invoices are paid in a timely manner, assists with inventory tracking and proper maintenance of inventory records, files documents and perform records management activities, track accounts payable and/or accounts receivable transactions for CEMRC facility, maintains CEMRC database for grant/contract expenditures, follows up with vendors on outstanding shipments or accounts payable transactions, serves as an originator for CEMRC purchase requisitions, submit direct pay and employee reimbursements, reviews and submits procurement card information and receipts on a bi-weekly basis for all groups within the CEMRC facility, and conducts shipping and receiving activities for Center personnel. Lastly, this position assists the CEMRC Director with various activities including, but not limited to: scheduling appointments and meetings, maintain room scheduling calendar for CEMRC conference rooms, common space areas, and vehicles; assists with the organization, setting up and tearing down for CEMRC-related events and meetings; and other duties as assigned by the Director.

Required Education

Bachelor’s degree in a related field.

Required Experience

No previous work experience required.

Classification Summary

Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function.

Classification Standard Duties

Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures.

Skills

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills.

Abilities

Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.

Equivalency An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree.
Preferred Qualifications
Required Certification/License
Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
If not a Standard Work Schedule, please describe
Physical Work Location State NM-New Mexico
Physical Work Location County, if in New Mexico ED-Eddy
Work Site Carlsbad Environmental Monitoring & Research Center
Contingent Upon Funding Contingent upon external funds
Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track No
Posting Date 03/02/2017
Closing Date 03/30/2017
Anticipated Job Begin Date (optional)
Anticipated Job End Date, if applicable (optional)
Open Until Filled No
Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/27604

Working Conditions and Physical Effort

Environment Work is normally performed in a typical interior/office work environment.
Physical Effort Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.
Risk No or very limited exposure to physical risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you become aware of this position opening?
    • NMSU Website
    • Las Cruces Sun News/El Paso Times
    • Albuquerque Journal
    • Chronicle of Higher Ed
    • New Mexico Department of Labor
    • Other (If other please answer next question)
  2. If you became aware of this posting from another source, please describe?

    (Open Ended Question)

  3. * This position is located in Carlsbad, NM. Please confirm that you are aware of the location.
    • Yes, I understand this position is located in Carlsbad, NM
  4. * Do you meet the minimum qualifications for this position? (Student and/or volunteer work does not count towards experience) Possible Answers:
    • Yes, I have a Bachelors degree or higher level of education
    • Yes, I have an Associate degree plus 2 years of related experience
    • Yes, I have 4 years of related experience
    • No, I do not meet the minimum qualifications for this position

Applicant Documents

Required Documents
  1. Resume/CV
  2. Letter of Interest/Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. Other Document